If your Canon printer won’t print in Windows, check the printer’s connection, ensure it’s set as the default printer, and clear any stuck print jobs. Update or reinstall the printer driver, and verify the printer’s status isn’t set to offline. Restart both the printer and computer to resolve minor issues.
 

Easy Ways to Fix Canon Printer Won’t Print in Windows

If your Canon printer isn't printing on your Windows PC, you're not alone. This issue is common and can stem from various causes, including connectivity problems, outdated drivers, or misconfigured settings. This comprehensive guide will help you identify the main reasons behind the problem and provide step-by-step solutions to get your printer back in working order.

Main Reasons Why Your Canon Printer Won’t Print in Windows

1. Connectivity Issues

Loose or faulty USB cables, unstable Wi-Fi connections, or incorrect network configurations can prevent your printer from communicating with your computer.

2. Printer Set to Offline Mode

Windows may set your printer to "Offline" mode, stopping it from receiving print jobs.

3. Outdated or Corrupted Drivers

An outdated or corrupted printer driver can hinder the printer's functionality.

4. Print Spooler Service Errors

The Print Spooler service manages print jobs; if it's not running correctly, printing issues can occur.

5. Stuck Print Jobs

Pending or stuck print jobs in the queue can block new print tasks.

6. Firewall or Antivirus Interference

Security software might block the communication between your printer and computer.

7. Hardware Issues

Problems like paper jams, low ink, or open covers can prevent printing.

How to Fix a Canon Printer That Won’t Print in Windows

1. Check Printer Connections

  • For USB Printers: Ensure the USB cable is securely connected to both the printer and the computer. Try using a different USB port or cable.

  • For Wireless Printers: Verify that the printer is connected to the correct Wi-Fi network. Restart your router and printer to re-establish the connection.

2. Set Printer to Online Mode

  1. Open the Control Panel.

  2. Navigate to Devices and Printers.

  3. Right-click on your Canon printer and select See what's printing.

  4. In the new window, click on Printer and uncheck Use Printer Offline if it's selected.

3. Update or Reinstall Printer Drivers

  • Manual Update:

    1. Visit the Canon Support Website.

    2. Search for your printer model and download the latest drivers.

    3. Install the drivers following the on-screen instructions.

  • Automatic Update:

    1. Open Device Manager.

    2. Expand the Printers section.

    3. Right-click on your Canon printer and select Update driver.

    4. Choose Search automatically for updated driver software.

4. Restart the Print Spooler Service

  1. Press Windows + R, type services.msc, and press Enter.

  2. Scroll down and locate Print Spooler.

  3. Right-click on it and select Restart.

5. Clear the Print Queue

  1. Open the Control Panel and go to Devices and Printers.

  2. Right-click on your Canon printer and select See what's printing.

  3. In the new window, click on Printer and choose Cancel All Documents.

6. Temporarily Disable Firewall/Antivirus

Sometimes, security software can block printer communication. Temporarily disable your firewall or antivirus software and try printing again. Remember to re-enable the security software afterward.

7. Check for Hardware Issues

  • Paper Jams: Open the printer and ensure there's no paper stuck inside.

  • Ink Levels: Check if the ink cartridges are full and properly installed.

  • Open Covers: Ensure all printer covers are closed securely.

Frequently Asked Questions (FAQs)

Q1: Why is my Canon printer not responding after a Windows update?

Windows updates can sometimes cause driver incompatibilities. Try updating or reinstalling your printer drivers to resolve the issue.

Q2: How do I reset my Canon printer?

Turn off the printer, unplug it from the power source, wait for about 10 minutes, then plug it back in and turn it on. This can help reset the printer's internal settings.

Q3: Can a faulty USB cable cause printing issues?

Yes, a damaged or faulty USB cable can prevent your printer from communicating with your computer. Try using a different cable to see if the issue persists.

Q4: How do I check if my printer is set as the default printer?

  1. Open the Control Panel.

  2. Go to Devices and Printers.

  3. Ensure your Canon printer has a green checkmark, indicating it's set as the default.

Q5: What should I do if my printer is connected but not printing?

Check for any error messages on the printer, ensure there are no paper jams, verify ink levels, and make sure the printer is set to online mode.

By following these steps, you should be able to resolve most issues preventing your Canon printer from printing in Windows. If problems persist, consider reaching out to Canon's customer support for further assistance.